Powerful Journey Use Cases That Deliver Great Service Experiences

The Professionals Behind Delivering Great Service Experiences 

Customer service professionals have one of the toughest jobs out there. You have to protect your customer’s time, solve their problem, and often only talk with people when things go wrong. So customer service professionals need all of the help they can get to deliver great experiences. The potential payoff is huge, especially because businesses that have a great customer experience outperform laggards by up to 80%. Customer service is just one part of the customer experience, but plays an important role in keeping customers satisfied.

Customers today expect real time results, to be helped on the first call, and to receive a personalized experience. Journey orchestration is the practice of delivering these results. This makes it the most impactful way to deliver great service experiences in real time. By looking at the customer lifecycle holistically, it’s possible to deliver better experiences. Traditionally, businesses have simply dealt with the customer on a case by case basis and only by looking at the information relevant to their particular claim or inquiry. A journey approach uses a system that collects data from across the business and updates systems and channel communications automatically. This avoids confusing customers and delivers better value. The following use cases are some of the most powerful that we’ve seen for customer service.

Prompt Conversions With Relevant Suggestions

Pointing at a screen to select options for a better service experience.People expect customer service to be able to resolve their issues and give good recommendations for how they should proceed. Despite the adage that service is selling, customers often don’t see it this way. To deliver a great service experience, you need to be able to seamlessly offer the right solution to customer’s problems. Sometimes that may include a premium upgrade or a different product, but knowing when to make that recommendation is a key part of delivering a great experience.

With customer journey orchestration, you can immediately pull up the best next product for a customer based on not only your knowledge, but also information that they’ve given through web activities, previous calls, or even advertising interests.

Temporarily Suppress Your Marketing

suppress emails to deliver a better service experience when customers are upsetAn unfortunate truth is that we often receive ads for products that have already been purchased or receive an upbeat friendly email just after our relationship with the company has suffered a setback.

With a seamlessly connected real-time customer journey, CX and customer service professionals can immediately push suppression across their advertising channels and marketing email campaigns. This can be crucial when a customer needs a white glove treatment. Unfortunately, customers can sometimes act rashly and unsubscribe or block ads while they are angry. A customer journey empowers customer service to deliver a more tailored experience and prevent those negative actions.

Make Custom Offers When Things Go Wrong

Sometimes, despite customer service professionals’ best efforts, the problem can’t be fixed. Whether a package will be unavoidably late or another inconvenience can’t be helped, it can mean a serious problem for the relationship of a person with the brand. Often simply a gift card, credit, or similar offer is sufficient to mend the relationship. When it isn’t, an integrated customer journey orchestration system empowers customer service professionals to have dynamic offers ready for customers in crisis.

Because customer journey systems integrate the entire customer lifecycle, you can offer a relevant service or product that they may need because of their order history. For example if a person buys new shoes from your website every six months, it may be cheaper to waive shipping fees on the next two orders than to provide a 25 dollar gift card in the moment, but the customer will feel the value more directly because it makes their next year of orders worry free. This is only possible if you have a view of the customer’s behavior across time.

Provide IoT Intelligent Help

a connected IoT intelligent system can deliver a great service experienceWith more devices and systems connected to the Internet of Things, customer service has a growing ability to predict and prevent issues rather than simply reacting to problems as they happen. For example, in modern cars, it’s often possible to know when something will go wrong before a part completely breaks. This can mean customer service is in the unique position of potentially saving a life!

Taking action to inform the customer and offer to fix the problem before it ruins their day can take a potentially bad situation and turn it into a true value-add. Whether it’s toasters, TVs, automobiles or any other product that incorporates the IoT, it can provide valuable information for customer service so long as that data is being collected and analyzed in real time.

Prevent Social Media Mockery

Even the best customer service pros have bad interactions with customers from time to time. Whether some piece of information was missed or the customer isn’t understanding, this can lead to social media outbursts.

With real time orchestration integrated with a social media listening system, your agents or reps can know when someone is talking about them online.  If someone tweets that they’ve been on hold for an hour, then you can prioritize their call. This is only possible if you’re orchestrating a connection between their social handle and phone number. As someone willing to utilize social media to get your attention and complain, they can create an injurious view of your brand if they’re not helped quickly. On the other hand, customers may unknowingly have left clues as to the reason for their problem online. With an intelligent system that knows what to look for and powerful journey decisioning to back it up, your team can deliver even better service experiences.

Know What’s Already Been Promised

many customer service representatives together can deliver great experiences if they are consistent and share informationOne of the worst service experiences for a customer is to receive different pieces of information from different people. Even if they eventually find the correct information or have their issue resolved, it’s deeply frustrating to be told different things each time they call.  One reason for this frustration is that Customers value their time above almost all else. This makes saving time by knowing what has already been promised critical. This is one area that a customer journey orchestration tool can have a huge impact on delivering great service experiences.

With simple tracking and recording practices, customer service reps can relay information across time. Even representatives from different parts of the business can coordinate so that each future contact knows what has been discussed. Better still, with intelligent real time flagging and check-ups, service reps can know what has happened in other departments. This empowers not only customer service, but everyone from fulfillment to sales, and beyond. By measuring, you can also see which service experiences are happening more frequently. This then gives customer service the ability to identify new UX and experience improvements for your brand overall. Taken together and powered by real time journey orchestration, this allows for the delivery of consistent experiences that thrill customers.


Kitewheel connects all parts of the customer journey to deliver great service experiencesThe world of customer service is at a tipping point. To deliver great customer service experiences, it’s becoming necessary to be better informed, and faster acting than ever before. The information for your customer is out there, hiding in different parts of previous conversations, on the internet, or elsewhere in your business. With customer journey orchestration, you can bring it all in a singular, data-driven view.

If you want to learn more about customer journeys consider reading Forrester’s Wave Report on Customer Journey Orchestration. Inside you’ll find actionable insights to guide you towards some of the most powerful products on the market today.